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Do You Need A Document management system?

Organizations work and depend upon Information and it’s important that employees are able to easily and quickly locate required information.

A Document management system is software which allows storing, managing and keeping track of information in the form of electronic documents and can also manage entire lifecycle of electronic documents stored.

 

Organizations dealing with lot of physical documents and even electronic documents stored locally, can be benefited with document management system, which helps tracking information easier, faster and secure.

​Reasons to implement document management system in an organization :​

  • Document management system allows access to all documents from anywhere anytime.

  • It offers a great level of security, allow you to set access control such as read only, edit, share and/or delete permissions.  

  • Document management system available in recent times demands little or no organizational change while providing great benefits. It is a must have system for organizations of various sizes.

  • Document management system is far more affordable than that were sold in earlier decades.

  • Organizations can save money and time by implementing document management system.

How To Select A Document Management System?

Best bets for Document management systems

Cost : 
Available on Request
Features : 
*****
Platforms : 
MAC/Windows/Linux
Business Size : 
S, M, L
Ease of Use : 
Deployment :
****
Customer Service : 
Highlights
  • Built in document handling capability. 

  • Built in electronic signature feature. 

  • Version control to monitor and review documents .

  • Track user actions. 

  • Free trial download available.

  • Excellent customer support.

Cost : 

Starter: Free

Basic: $29.95 per month                       

Professional: $39.95 per month

Business: 59.95 per month

Enterprise: 99.95 per month

Features : 
****
Any web browser
Platforms : 
Business Size : 
S, M, L
Ease of Use : 
*****
Deployment :
Cloud/SaaS
Customer Service : 
****
Highlights
  • Low cost affordable. 

  • Pay only a monthly fee for the service. 

  • Five price plans.

  • Easy to use filing structure. 

  • Online accessibility. 

  • Mobile app.

  • Backup included.

Cloud / on premise
****
Cost : 

Performance: $50 per user/m

Professional: $65 per user /m

Enterprise:

Price on Request  

Features : 
****
Platforms : 
MAC/Windows/Linux
Business Size : 
S
Ease of Use : 
****
Deployment :
PC/ Cloud
Customer Service : 
****
Highlights
  • Secure cloud based and desktop storage solution.

  • Login into the system from any computer or mobile device.

  • Role based permission setting

  • e Signature integration.

  • File sharing & Version control.

  • Workflow management.

  • Mobile app.

  • Ability to create templates.

  • Backup service (for desktop).

Best for Virtual Teams

 
 
 

Best Low cost System

Best Overall 

Featured : Strong and Powerful

Featuring Document Management System that you should definitely consider. They have features or special 

deals that are too attractive to ignore or have been recently reviewed in greater detail 

Box

Box Web app is web-based application that works in any browser. It allows easy store and manages content online. It also lets share files instantly and access documents from anywhere.  

Box Mobile app allows fast and easy access to documents, presentations, project management plans, and videos.  

Box Desktop app does more with desktop using productivity apps.

ZOHO Docs

ZOHO document management provides everything you need to effortlessly manage your documents online. It creates, stores, shares, collaborates, and manages all business documents in the cloud.  

Features include cloud storage, file syncing, online office, and file sharing, team collaboration, document management, admin controls etc.

Alfresco One

The Alfresco Enterprise Content Management (ECM) is an open ECM platform. Customization, extension and integration with other systems are simple with Alfresco. It is simple, smart and secure. As mentioned on the Alfresco website, it provides easy mobile access to content, collaborates with users and assists customers maximize the value of their content. All these features make it one of the preferred CRM platforms by businesses.

Dropbox (for business)

Dropbox Business plan is for business needs, specifically with security in mind. Files are protected by unlimited file recovery and file version history. The Admin has the ability to manage accounts, remote wipe devices, and control sharing permissions. For instance when an employee leaves, you can ensure your data won't leave with them and you will still have full control over that data.

Cabinet

Cabinet document management solution is secure, efficient and accessible. It is also configurable, flexible and scalable. Organizations of all sizes can streamline operations for document management. It is a content management for all. The Cabinet document management solution is available in the cloud or installed on the servers.

DocSTAR

DocSTAR is an affordable software solution that helps store, share and maintain document repository with ease. 

It is built for the web and offers deployment choice. DocSTAR can be installed on hardware or on hosted service offering the same user experience and benefits. It integrates with most HRIS software solutions. DocSTAR supports all popular browsers and mobile devices that can capture documents from any location and anytime.

Filehold

Filehold document management software is a feature rich, affordable and of enterprise grade. This software makes easy for organisations to improve security, streamline operations, and increase compliance by reducing paperwork.