Do You Need A Document management system?

Organizations work and depend upon Information and it’s important that employees are able to easily and quickly locate required information.

A Document management system is software which allows storing, managing and keeping track of information in the form of electronic documents and can also manage entire lifecycle of electronic documents stored.

 

Organizations dealing with lot of physical documents and even electronic documents stored locally, can be benefited with document management system, which helps tracking information easier, faster and secure.

​Reasons to implement document management system in an organization :​

  • Document management system allows access to all documents from anywhere anytime.

  • It offers a great level of security, allow you to set access control such as read only, edit, share and/or delete permissions.  

  • Document management system available in recent times demands little or no organizational change while providing great benefits. It is a must have system for organizations of various sizes.

  • Document management system is far more affordable than that were sold in earlier decades.

  • Organizations can save money and time by implementing document management system.

Document management is not just about documents: it’s about how seriously you take your business.

Document Management

Softwares

How To Select A Document Management System?

Integrate

Can the document management system integrate into your core business systems such as accounting, ERP etc?

Complete Solution

Will the document management system provide end-to-end complete solution?

Cater Needs

Does the software have well established customer base to cater to the needs of different sectors of the organizations?

Queries

Is there an after sales support in terms of dedicated support team who can quickly respond to technical queries?

Easy to use

Is the document management system easy to use and user-friendly? Does the supplier provide enough training sessions?

Modifications

Ask for a complete system demo and modifications required if any.

Features

Does the document management system has below listed essential features: File Structuring, Collaboration, Disaster Recovery, Cloud Based.

Answers

Try to find out the answers to questions above, and it would help selecting the right software.

Best bets for Document management systems

Cost : 
Available on Request
Features : 
*****
Platforms : 
MAC/Windows/Linux
Business Size : 
S, M, L
Ease of Use : 
Deployment :
****
Customer Service : 
Highlights
  • Built in document handling capability. 

  • Built in electronic signature feature. 

  • Version control to monitor and review documents .

  • Track user actions. 

  • Free trial download available.

  • Excellent customer support.

Cost : 

Starter: Free

Basic: $29.95 per month                       

Professional: $39.95 per month

Business: 59.95 per month

Enterprise: 99.95 per month

Features : 
****
Any web browser
Platforms : 
Business Size : 
S, M, L
Ease of Use : 
*****
Deployment :
Cloud/SaaS
Customer Service : 
****
Highlights
  • Low cost affordable. 

  • Pay only a monthly fee for the service. 

  • Five price plans.

  • Easy to use filing structure. 

  • Online accessibility. 

  • Mobile app.

  • Backup included.

Cloud / on premise
****
Cost : 

Performance: $50 per user/m

Professional: $65 per user /m

Enterprise:

Price on Request  

Features : 
****
Platforms : 
MAC/Windows/Linux
Business Size : 
S
Ease of Use : 
****
Deployment :
PC/ Cloud
Customer Service : 
****
Highlights
  • Secure cloud based and desktop storage solution.

  • Login into the system from any computer or mobile device.

  • Role based permission setting

  • e Signature integration.

  • File sharing & Version control.

  • Workflow management.

  • Mobile app.

  • Ability to create templates.

  • Backup service (for desktop).

Best for Virtual Teams

 
 
 

Best Low cost System

Best Overall 

Featured : Strong and Powerful

Featuring Document Management System that you should definitely consider. They have features or special 

deals that are too attractive to ignore or have been recently reviewed in greater detail 

Box

Box Web app is web-based application that works in any browser. It allows easy store and manages content online. It also lets share files instantly and access documents from anywhere.  

Box Mobile app allows fast and easy access to documents, presentations, project management plans, and videos.  

Box Desktop app does more with desktop using productivity apps.

ZOHO Docs

ZOHO document management provides everything you need to effortlessly manage your documents online. It creates, stores, shares, collaborates, and manages all business documents in the cloud.  

Features include cloud storage, file syncing, online office, and file sharing, team collaboration, document management, admin controls etc.

Alfresco One

The Alfresco Enterprise Content Management (ECM) is an open ECM platform. Customization, extension and integration with other systems are simple with Alfresco. It is simple, smart and secure. As mentioned on the Alfresco website, it provides easy mobile access to content, collaborates with users and assists customers maximize the value of their content. All these features make it one of the preferred CRM platforms by businesses.

Dropbox (for business)

Dropbox Business plan is for business needs, specifically with security in mind. Files are protected by unlimited file recovery and file version history. The Admin has the ability to manage accounts, remote wipe devices, and control sharing permissions. For instance when an employee leaves, you can ensure your data won't leave with them and you will still have full control over that data.

Cabinet

Cabinet document management solution is secure, efficient and accessible. It is also configurable, flexible and scalable. Organizations of all sizes can streamline operations for document management. It is a content management for all. The Cabinet document management solution is available in the cloud or installed on the servers.

DocSTAR

DocSTAR is an affordable software solution that helps store, share and maintain document repository with ease. 

It is built for the web and offers deployment choice. DocSTAR can be installed on hardware or on hosted service offering the same user experience and benefits. It integrates with most HRIS software solutions. DocSTAR supports all popular browsers and mobile devices that can capture documents from any location and anytime.

Filehold

Filehold document management software is a feature rich, affordable and of enterprise grade. This software makes easy for organisations to improve security, streamline operations, and increase compliance by reducing paperwork.

LogicalDoc

LogicalDOC's Document Management System software is the best choice for organization of various sizes such as small, medium and large. The licensing pacakges are affordable. The LogicalDOC helps one store, manage and process important electronic documents. It features an interface that requires no training. The usage of advanced international technology helps clear integration with your system solving all the document management needs. 

Google Drive (for Work)

Google Drive is a safe place for all your work. 

Google Drive allows any file storage such as photos, stories, drawings, videos, designs, documents, worksheets and anything. Google Drive files are accessible from any smartphone, computer, or tablet. Your files follow wherever you go. Collaboration with others is quick to view, download files.

ViewCenter

ViewCenter is an easy to use and great way to store and access documents from anywhere and on any device. It features quick implementation and is affordable. 

Optix workstation

Optix workstation is an expertly crafted document management system which has quick and easy design indexing and search screens for users. 

Ademero Content central

Content central is paperless software which enables users to access, edit, manage, store documents. The content can be captured to the system through many sources such as fax devices, email accounts, desktop scanners and network folders.

Devonthink Pro Office

Devonthink Pro Office is a practical, powerful document manager which assists in collecting and organising digital files. DEVONthink Pro Office is created exclusively for Mac. It allows sharing of data with both Mac and PC users.  

Digital drawer

DigitalDrawer is a fully featured electronic filing at an affordable price. It is secure and on-premise digital filing software supporting small and medium businesses. Main features of DigitalDrawer include document storage, low price, document scanning capability, security, and document management functions.

DOCSVAULT

DOCSVAULT is simple document management software, which is a multi user system providing control access, document versioning, document workflows, and search for documents from the centralized document repository.

Docushare

Docushare is specially designed for small businesses; it automatically indexes document content and properties for easy search and retrieval. 

DocumentMall

The DocumentMall is an intelligent content management system. Electronic document storage account allows access anytime, anywhere from the convenience of your computer. Consolidated documents are stored online in the secure DocumentMall account. 

As mentioned on its website,  DocumentMall is an easy to deploy and cost-effective on-demand software solution. The solution caters to the need of small to enterprise businesses and helps streamlines your business processes. 

Dynafile

Dynafile is a scan to cloud document management software. Go paperless with scanning automation tools and consolidate all of your documents in one secure online file system. You can access your filing cabinet from anywhere.

SmartSearch

SmartSearch is a one stop solution for Enterprise Content Management. Intensive document processes rely on SmartSearch to streamline workflows for small, medium to enterprise businesses. Documents can be permission dictated. Documents are stored centrally in a repository allowing different kinds of electronic documents to be stored. SmartSearch increases productivity with minimum spending.